Responsible
Ko-Mats
Wiener Str. 39
D-48455 Gildehaus / Bad Beinthem
Germany
E-Mail: info@ko-mats.com
Tel.: +49 5924 299 460
Data Protection Officer
Email: watr@bergjan-oettel.de
Bergjan & Oettel GbR
Robert-Bosch-Straße 1
48455 Bad Bentheim
Tel: 01525 8139474
https://bergjan-oettel.de/
General information
In principle, we process your personal data only when permitted by law. We process the data collected when you visit our website only for two reasons: To provide you with a functional website, including our content and services, and to improve our Internet presence and the presentation of our content and services. That’s all. We do not pass your data to third parties or use your data for any other purposes.
The GDPR now requires us to inform you in detail about the purpose, type/scope, legal basis and retention period of processing your data. If you have any further questions, please contact our data protection officer at the above e-mail address.
Provision of the website
Purpose: When our website is visited, access data is stored in a log file so that we can provide the website properly. This also ensures information security (e.g., identification of DoS attacks).
Type/Scope:
Each data record consists of:
- IP address
- The page from which the file was requested (so-called referrer URL)
- The name of the file
- The date and time of the request (so-called “time stamp”)
- The access status (file transferred, file not found, etc.)
- A description of the type of Internet viewing program used (e.g. Mozilla Firefox, Google Chrome or Microsoft Internet Explorer, Apple Safari, Opera, etc.)
- A description of the operating system used
Duration of storage:
We store IP addresses in server log files for up to one week.
Legal basis:
Art. 6 para. 1 lit. f GDPR: Legitimate interest on our part to ensure the proper functioning of the website and the provision of basic functionalities, as well as to maintain information security.
Data transfer to third parties or third countries
For the provision of the website, we transfer your data to our host Twinsense B.V., Pantheon 14, 7521 PR Enschede, the Netherlands.
Cookies
Purpose:
We use cookies so that you can always visit our website easily and without delay and so that we can optimize our offers.
Type/Range:
Cookies are small text files stored on your computer by your browser that allow your use of the website to be analyzed. Recognition is based on the IP address stored in the cookies or the unique cookie ID.
Legal basis:
Art. 6 para. 1 lit. f GDPR: Legitimate interest on our part to ensure proper operation of the website and the provision of basic functionalities.
Storage duration:
The cookies we use are “session cookies” only, which are deleted immediately after the end of your visit.
Notice:
You can prevent the installation of cookies by selecting the appropriate settings in your browser. Please note, however, that in this case you may not be able to fully use all the functions of our website.
Chrome: https://support.google.com/chrome/answer/95647?tid=331621156460
Safari: https://support.apple.com/de-at/guide/safari/sfri11471/mac?tid=331621156460
Firefox: https://support.mozilla.org/de/kb/cookies-und-website-daten-in-firefox-loschen?tid=331621156460
Internet Explorer: https://support.microsoft.com/de-de/windows/l%C3%B6schen-und-verwalten-von-cookies-168dab11-0753-043d-7c16-ede5947fc64d
Microsoft Edge: https://support.microsoft.com/de-de/microsoft-edge/cookies-in-microsoft-edge-l%C3%B6schen-63947406-40ac-c3b8-57b9-2a946a29ae09
Cookie tool: Complianz
Objective:
To manage and document website visitors’ consent to storing cookies in accordance with data protection regulations, this website uses the Complianz cookie consent tool (the technology provider is Complianz B.V., Kalmarweg 14-5, 9723JG Groningen, the Netherlands).
Type/scope:
The following data is processed by Complianz to enable the data protection-compliant management and documentation of cookie consents:
- Your consent(s) or the withdrawal of your consent(s)
- Your IP address (however, the IP address is anonymized, making identification impossible)
- Information about the browser used
- Information about the end device used
- Time of the website visit
In addition, please refer to Complianz’s privacy policy.
Legal basis:
Art. 6 para. 1 lit. c GDPR: Complianz is used to obtain and verify the legally required consent for the use of cookies.
Retention period:
The data collected by Complianz will be kept for three years. The cancellation certificate of a previously granted consent is also stored for three years. The storage is based on the accountability according to Art. 5 para. 2 GDPR.
Google Analytics
Objective:
Evaluation of behavior on the website in order to optimize the presentation of services and the website as such.
Type/Size:
Google Analytics uses so-called “cookies” (see above) to analyze the use of the website. The resulting information on the use of this offer is collected by Google and displayed to the responsible person. Google acts on behalf of the operator of this website. This is therefore based on an agreement for order processing in which it is stipulated that Google may only use the information to analyze the use of the website and to display website activities. However, to ensure that Google does not receive any unnecessary data, IP anonymization is performed, whereby your IP address is shortened in such a way that it can no longer be associated with you.
In particular, the following data is collected
- Two bytes of the IP address of the user’s access system
- The website or subpages visited
- The website from where the user arrived at the website (referrer)
- The time you spend on the website
- How often you visit the website
In addition, please refer to Google’s privacy policy.
Legal basis:
Art. 6 para. 1 lit. f GDPR: The legitimate interest to ensure the optimization of the website.
Retention period:
The data can be permanently viewed by the website operator in an anonymized form. In addition, please refer to Google’s privacy policy.
Data transfer to third parties or third countries
To enable us to optimize our offers, we transfer the data collected by the cookies to Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
In doing so, however, we use IP anonymization, which means that your IP address is shortened in such a way that it can no longer be associated with you.
Note:
Google Analytics is an offering from a third-party provider. Google only processes personal data if you consent to the use of cookies during your first visit to the website.
You can prevent the transfer of the data generated by the cookie (including your IP address) to Google and the processing of this data by Google by downloading and installing the browser plugin available at the following link.
You can also set your browser to delete/deactivate cookies by Google. Depending on the browser you are using, you will find instructions on how to do this under the following links:
Chrome: https://support.google.com/chrome/answer/95647?tid=331621156460
Safari: https://support.apple.com/de-at/guide/safari/sfri11471/mac?tid=331621156460
Firefox: https://support.mozilla.org/de/kb/cookies-und-website-daten-in-firefox-loschen?tid=331621156460
Internet Explorer: https://support.microsoft.com/de-de/windows/l%C3%B6schen-und-verwalten-von-cookies-168dab11-0753-043d-7c16-ede5947fc64d
Microsoft Edge: https://support.microsoft.com/de-de/microsoft-edge/cookies-in-microsoft-edge-l%C3%B6schen-63947406-40ac-c3b8-57b9-2a946a29ae09
Microsoft Clarity and Microsoft Advertising
Objective:
Evaluation of behavior on the website in order to optimize the presentation of services and the website as such.
Type/Range:
Microsoft Clarity and Microsoft Advertising use so-called “cookies” (see above) to analyze the use of the website. The resulting information on the use of this offer is collected by Microsoft and displayed to the responsible person. Microsoft acts on behalf of the operation of this website. This is therefore based on an order processing contract which stipulates that Microsoft may only use the information to analyze the use of the website and to display website activities.
In particular, the following data is collected
- The IP address
- The website or subpages visited
- The website from which the user accessed the website (referrer)
- The time spent on the website
- How often you visit the website
In addition, please refer to Microsoft’s privacy policy.
Legal basis:
Art. 6 para. 1 lit. f GDPR: The legitimate interest to ensure the optimization of the website.
Storage duration:
The data can be permanently viewed by the website operator in anonymized form. In addition, please refer to Microsoft’s privacy policy.
Transfer of data to third parties or third countries
To enable us to optimize our offers, we transfer the data collected by the cookies to One Microsoft Way, Redmond, WA 98052-6399, USA.
Microsoft is certified in accordance with the Data Privacy Framework.
Contact Forms
Objective:
Contact Buy
Type/Range:
If you use the contact form, your email address and the information provided will be stored.
Legal basis:
Art. 6 para. 1 lit. f GDPR: Legitimate interest in providing a simple contact option for potential customers or interested parties. The contact is initiated by website visitors.
Retention period:
Your email address and the information provided will only be retained until your request is completed. Once no further communication with you is needed or requested by you, your data will be deleted immediately.
Transfer of data to third parties or third countries.
We use the WordPress plugin Contact Form 7 to provide the contact form. WordPress and all plugins are hosted by the hosting provider Twinsense B.V., Pantheon 14, 7521 PR Enschede, the Netherlands.
Social media: Facebook
Objective:
To make Ko-Mats’s services and products available to the public, we use the Facebook platform of Facebook Ireland Ltd, 4 Grand Canal Square Grand Canal Harbour, Dublin 2, Ireland.
Type/Scope:
If you visit our Facebook business page, you do so on your own responsibility (especially when using interactive features such as likes, comments, ratings).
With the help of cookies, Facebook processes the following data in particular
- Information about your account
- Your IP address
- Information about the end device used.
Facebook uses this information to provide us, as operator of the Facebook company page, with so-called insights. These insights are statistics, for example about the number of page visits, the age and gender distribution of subscribers and the reach of posts. It is not possible for us to draw conclusions about individual members based on the insights.
Once you visit our Facebook company page, you activate Facebook’s processing of your personal data.
In addition, please refer to Facebook’s privacy policy and information on Insight data:
https://www.facebook.com/legal/terms/information_about_page_insights_data
Legal basis:
Art. 6 para. 1 lit. f GDPR: Legitimate interest to ensure a modern corporate image.
You can see which legal basis Facebook relies on under the following link: https://www.facebook.com/about/privacy.
Retention period:
Since Ko-Mats has little influence on Facebook’s data processing, we can only refer you to Facebook’s privacy policy.
Transfer of data to third parties or third countries.
When you visit the Facebook business page, Facebook may transfer your personal data to third countries (outside the EU).
Please also refer to Facebook’s privacy policy.
Notice:
With respect to the provision of Insights, Facebook and Ko-Mats are jointly responsible under data protection laws. Accordingly, an agreement has been entered into with Facebook that governs this joint responsibility. The agreement can be accessed here:
https://www.facebook.com/legal/terms/page_controller_addendum
Social media: LinkedIn
Objective:
To make Ko-Mats’s services and products accessible to the public, we use the LinkedIn platform of LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland.
Type/Scope:
If you visit our LinkedIn company page, you do so on your own responsibility (especially when using interactive features such as likes, comments, ratings).
In particular, LinkedIn processes the following data
- Information about your account/profile (e.g. position, sector, employee status, country, company, etc.)
- Interaction with our LinkedIn company page (e.g. whether you are a follower
- Your IP address
- Information about the end device used
LinkedIn uses this information to provide us, as administrator of the LinkedIn company page, with so-called insights. These insights are statistics, for example about the number of page visits, the number of followers and the reach of posts.
As soon as you visit our LinkedIn company page, you activate the processing of your personal data by LinkedIn.
In addition, please refer to LinkedIn’s privacy policy.
Legal basis:
Art. 6 (1) lit. f GDPR: Legitimate interest to ensure a modern corporate image.
Which legal basis LinkedIn relies on can be found under the following link.
Retention period:
Since Ko-Mats has little influence on data processing by LinkedIn, we can only refer to LinkedIn’s privacy policy.
Data transfers to third parties or third countries.
When you visit the LinkedIn company page, LinkedIn may transfer your personal data to third countries (outside the EU).
Please also refer to LinkedIn’s privacy policy.
Notice:
With respect to the provision of Insights, LinkedIn and Ko-Mats are jointly responsible under data protection laws. Accordingly, an agreement has been entered into with LinkedIn governing this joint responsibility. This agreement can be accessed here:
https://legal.linkedin.com/pages-joint-controller-addendum.
Application Form
Purpose:
In the course of application management, we process personal data to carry out the application process.
Type/Scope:
In the course of application management, we process the following data:
- Name
- Contact details
- Personal data from application documents (CV etc.).
Legal basis:
Art. 6 para. 1 lit. b GDPR: Initiation of an employment contract.
Retention period:
If no employment contract is concluded, but the application documents may nevertheless be of future interest, the data will be retained for up to 6 months after filling the relevant position, so that the application can be considered for any subsequent positions. After this period, the data will be deleted unless it becomes part of the personnel file due to the beginning of employment or working relationship.
Data transfer to third parties or third countries
Data will not be transferred to third parties or third countries.
Data subject rights
The GDPR gives you, as a data subject, certain rights designed to protect your informational self-determination.
You have the following rights:
- Right of access under Art. 15 GDPR
- Right to rectification of your data under Art. 16 GDPR
- Right to erasure of your data under Art. 17 GDPR
- Right to restrict processing of your data under Art. 18 GDPR
- Right to data portability under Art. 20 GDPR
- Right to object under Art. 22 GDPR
- A detailed description of your rights can be found here.
Retention period:
If no employment contract is concluded, but the application documents may nevertheless be of future interest, the data will be retained for up to 6 months after filling the relevant position, so that the application can be considered for any subsequent positions. After this period, the data will be deleted unless it becomes part of the
In addition, you have the right to lodge a complaint with the competent data protection supervisory authority at any time if you believe that the processing of your data violates applicable data protection regulations.
The supervisory authority responsible for us:
The State Data Protection Commissioner of Lower Saxony
Prinzenstraße 5
30159 Hannover
Phone: +49 511 120-4500
Fax: +49 511 120-4599
E-mail: poststelle@lfd.niedersachsen.de
Voluntariness and obligation to provide
The provision of personal data is neither legally nor contractually mandatory.
Automated decision-making, implementation of profiling
In principle, we do not use exclusively automated decision-making within the meaning of Art. 22 GDPR.
